Every signature, safely kept
Families sign in and out on a tablet at the door. Time, name and signature are stored the moment it happens — and the attendance report for enrollment rules writes itself.
For schools with 10 to 45 children
You opened a school to care for children. Not to chase paperwork.
PineThom takes the clipboard, the folders, the ratio math and the weekly payment chase off your desk — and gives families a calm window into their child's day. Grow your school, keep your family.
Built with a licensed Florida preschool · English · Español · Português
Sound familiar?
The hardest part of your day has nothing to do with children.
The clipboard by the door
Signatures, arrival times, who dropped off, who picked up. One coffee spill or one lost page and the record is gone.
Ratios kept in your head
You already know the numbers by heart. But when an inspector walks in, memory is not evidence.
Thirteen forms per family
Immunizations, allergies, authorized pickups, handbooks. All in a folder that nobody wants to open twice.
Payments chased by text
Zelle on Friday, grace period until Monday noon, late fee after that. Every week, by hand, from your phone.
What changes on day one
Peace of mind, not another dashboard to learn.
Big-name childcare software is priced for chains of hundreds of children. PineThom was designed inside a small school, for the way small schools actually work.
Ratios you can prove
Florida limits by age group — infants 1:4, toddlers 1:6 and 1:11, threes 1:15, VPK 1:11 — calculated live as children arrive. Green means you're covered.
The child's whole story, in one profile
Allergies, routines, emergency contacts, who is allowed at the gate, expiring immunizations. Any teacher can find it in three seconds.
Everyone understood, in their own language
A mother writes in Spanish, a father writes in Portuguese, the school reads in English. Announcements land in one place instead of five WhatsApp groups.
Inspection day
When someone knocks, you're already ready.
Attendance history, ratio logs, immunization status and signed forms are exported as one clean pack. What used to be a week of digging becomes a single click — and a much calmer morning.
- Attendance reports per child, for enrollment and VPK rules
- Ratio history by room and hour, saved automatically
- Expiring documents flagged before they expire
- Incident and daily records for infants and toddlers
For the families
Parents stop worrying. You stop repeating yourself.
Families see check-in and pickup times, pending documents, school announcements and their tuition status — in English, Spanish or Portuguese. They write in the language they dream in; you read it in yours.
“When a parent knows exactly who picked up their child and at what time, the trust in your school changes.”
Paper on Friday. Running on PineThom on Monday.
01
We set up your school
Rooms, age groups, ratios and your handbook rules — configured with you, not by a form you fill out alone.
02
Families are invited
Each family gets one login for the parent portal. No app store hunting, no training session.
03
The clipboard retires
From week one, attendance, ratios and documents live in one place — and stay there for inspections.
Your school already runs on care. Let the paperwork run itself.
One login for directors, staff and families. Start with the clipboard replacement — add the parent portal, billing and reports when you're ready.
Portal login